Procurement Officer

POSITION:                 Procurement Officer
REPORTS TO:           Manager, Procurement
DEPARTMENT:          Strategic Procurement
LOCATION:                North Bay
REFERENCE:            800-28-26
SALARY:                    $88,868 – 104,546

WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1000 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations.  We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:
The Procurement Officer provides support for all procurement and supply chain activities and initiatives for all divisions of the ONTC. The Procurement Officer is responsible to procure goods and services that meet or exceed the company’s multi-divisional requirements (Motor coach operations, Passenger rail, Maintenance of way, Locomotive repairs and Car shop & Refurbishments).  The Procurement Officer must take into consideration price, quality, technical requirements, warranties, health and safety, and delivery to ensure continuity of supply for all operations and stores requirements throughout Northern Ontario.

MAJOR DUTIES/ RESPONSIBILITIES:

• Coordinate and implement the complete purchase process in accordance with prescribed requirements such as the preparation and solicitation of quotes, evaluation of submissions received, communication with the supplier through a written purchase order, monitoring the relationship with supplier(s), etc.  Throughout this process, the buyer shall consider all aspects of the purchase decision including pricing, payment terms, delivery, quality, safe transportation of the materials, and other financial and non-financial implications.
• Provide financial recommendations and rationale to senior management as to which proposal provides value-for-money for the services.
• Expedite purchase order, quotes & shipments
• Arrange and schedule shipments including the appropriate mode of transportation to meet the client(s) requirements. 
• Maintain and promote a high level of customer service to all internal customers and external vendors. 
• Ensure all applicable company and government procurement policies are adhered to.
• Ensure proper procurement process considering contracts, purchasing agreements, and VOR’s (Vendor of Record).
• Remain informed with MGCS (Ministry of Government and Consumer Services) to ensure all government policies, guidelines, and interim measures are being followed.
• Review inventory and identify surplus or obsolete items through examination of historical records and/or collaboration with user groups.
• Provide appropriate recommendations related to the proper disposal of surplus assets or obsolete inventory in accordance with company policies and procedures and environmental laws.
• Review all requests for additions to inventory to ensure they are following internal and external specifications and regulations.
• Recommend appropriate inventory management method(s) and identify potential suppliers.
• Regular interface with internal and external clients to identify areas for improvement and changes to the process which could impact the performance of inventories
• Work closely with Stores supervisor and stores stock keepers to analyze and improve inventory min/max levels, cycle times, lead times and inventory turnover. 
• Implement strategic contract sourcing of inventory by analyzing spend data analysis and working closely with the contract administrator to establish purchasing agreements or public tenders.
• Investigate and resolve invoice discrepancies, delinquent deliveries, and quality issues. Arbitrate disputes between clients and suppliers.
• Create and review reports or KPI’s to analyze overdue purchase orders, out of stock items, backorders, and seasonal inventory trends
• Take the necessary actions to mitigate stock shortages and come up with solutions to mitigate the risks involved for operations.
• Research new product lines by developing and maintaining a purchasing library, reviewing the Internet or through other sources, and developing supplier relations. 
• Work with operations to identify process or quality issues with materials procured and research solutions with our vendor base and industry experts.
• Take part in special operational projects requiring procurement assistance in the supply of goods and services. Projects can vary from rail infrastructure, car shop repairs, refurbishment, locomotive repairs, and any external work that generates additional revenue for the ONTC.
• Monitor vendor selection & creation process while continuously conducting vendor performance evaluations on critical suppliers that could impact our operations.
• Maintain ISO certification and continuously improve ISO requirements such as mandatory refurbishment vendor performance evaluations and audits

REQUIREMENTS:

• College diploma in Business Management, Administration, Commerce, Supply Chain Management or related discipline
• Supply Chain Management Professional or other Certified Professional Purchaser designation or senior level completed of a Canadian Professional Development Program considered an asset
• 5 years’ experience in Procurement, Supply Chain Management, Inventory Management or Vendor Management
• Strong computer skills including MS office, purchasing/inventory software, experience with AS400 considered an asset
• Ability to negotiate and make ethical, sound decisions under pressure
• Provide presentations to stakeholders
• Knowledge of commodities, market conditions, safety and health regulations, WHMIS regulations, transportation methods, customs and tax regulations and Quality Assurance requirements is an asset
• Knowledge of Rail, Motor Coach and Repair and Remanufacturing service industries is an asset
• Committed to company Health and Safety

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE:  April 10, 2025, no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number.  Visit our career website to apply: https://www.ontarionorthland.ca/en/careers

At Ontario Northland, we are committed to employment equity.  We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.
Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.
Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.