POSITION:           AAR Billing and Compliance Specialist
REPORTS TO:      Manager, Quality Assurance
DEPARTMENT:    Business Process
LOCATION:           North Bay
REFERENCE:        300-176B-26
SALARY:              $81,900 - $96,356

WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1100 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations.  We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services. 

ACCOUNTABILITY STATEMENT:
The AAR Billing and Compliance Specialist is responsible for ensuring accurate, compliant, and revenue‑optimized AAR invoicing. This role captures all mechanical contract work, manages ONTC-owned and leased equipment when offline, and oversees billing for equipment leased to third parties. The position also supports Quality Assurance through administrative tasks that help maintain consistent standards across all mechanical shops.

MAJOR DUTIES/ RESPONSIBILITIES:

• Audit car repairs in Express Yard and invoice external and contract customers accurately.
• Identify additional revenue opportunities through AAR, MERX, and third-party channels.
• Ensure all billing complies with AAR Rules and is issued, collected, and reconciled promptly.
• Resolve car repair exceptions and disputes from external customers in accordance with AAR standards.
• Serve as SME on AAR Interchange Rules and Manuals of Standards and Operating Practices.
• Maintain up-to-date knowledge of AAR rules, regulations, and procedural changes.
• Provide technical and administrative support to the Mechanical Department and Quality Assurance team.
• Coach and mentor Rail Car Technicians, Cell Leaders, and Supervisors on AAR compliance and billing best practices.
• Liaise between ONTC and AAR technical committees to clarify standards and address employee inquiries.
• Support AAR certification maintenance, audits, and QA programs as directed.
• Submit billing for external contracts and leased equipment; complete month-end reconciliation reports.

REQUIREMENTS:

• Certificate of Qualification as a Railway Car Technician (268‑R), Diesel Mechanic, Electrician, or Painter; or a post‑secondary diploma in Business Administration, Office Administration (e.g., Financial Accounting, Business Analytics), or relevant quality assurance coursework (e.g., quality management, foundational QA, regulatory compliance), including certificates such as AAR Internal Auditor, compliance-specific programs, or non‑destructive testing.
•  2–3 years of recent experience in billing, including auditing work per contract, invoicing, administrative tasks, and report generation.
• Demonstrated thorough knowledge of AAR Interchange Rules.
• Familiarity with rail industry equipment maintenance is an asset.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Experience with AS400 is an asset.
• Valid driver’s license is an asset.
• Strong interpersonal, leadership, organizational, and planning skills.
• Commitment to health & safety standards.

APPLICATION PROCESS: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: March 29, 2026, no later than 11:59 p.m. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number.  Visit our career website to apply: https://www.ontarionorthland.ca/en/careers
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration.

At Ontario Northland, we are committed to employment equity.  We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We do use an external applicant tracking system (ATS) to help manage applications efficiently. While the ATS may apply basic automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters.
Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.